Volunteer Event Template

Date: Month DD, YYYY

Time: 00:00 AM/PM – 00:00 AM/PM

Location: Location Name – Location Address

Details: This is a template you can copy for your volunteer event posts. Below are step-by-step instructions for writing a post that provides a consistent experience.

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  1. Use the Title “in this example it reads “Volunteer Event Template” as simply the name of the event. Example: Toys for Tots Food Drive

    The title will be automatically inserted in an email to the volunteer when they sign up, so keep that in mind. The email subject is “Thanks for signing up for [PAGE TITLE]” so the email for this example would read, “Thanks for Signing Up for Toys for Tots Food Drive.” This sounds much better than were the title to read “October 24 12 Volunteers Needed for Food Drive” – then, the email subject would be “Thanks for Signing Up for October 24 12 Volunteers Needed for Food Drive.”
  2. Date: Replace “Month DD, YYYY” with the event date (Example: November 1, 2020“).
  3. Time: Replace the “00:00 AM/PM” with the Start and End times (Example: 5:00 PM – 8:00 PM)
  4. Location: Put the name of the location, followed by a dash, followed by the address (Example: Redemption Church Flagstaff – 2801 N Izabel St, Flagstaff, AZ 86004). To reduce the volunteer’s effort, you can also go to Google Maps, search the location, and grab the URL of the Google Map page for the location. Then, highlight the address above and click the “link” icon.

Then, paste the link. IMPORTANT: Select “Open in New Tab” so that clicking the link does not direct the volunteer away from the form. Click the Enter button or press Enter on your keyboard.

5. Details: Write a few sentences about the event that aren’t already covered in the above fields. Maybe describe the organization involved, the people being served, the need they have, etc.

6. Add a Featured Image. This is important for consistency in how the website looks. Add a real, relevant, high-quality photo by you when possible. If necessary, use a relevant stock image. If you can’t find a good one, you can use the NACC logo.

In the top right of the page, click Document.

Scroll to the bottom. Click Set Featured Image.

Click the Upload Files tab to add a new photo, or Media Library tab to add an existing image.

7. Select a Post Category. This is key in getting the event to show up when the user clicks “Volunteer” or “Volunteer Opportunities” while navigating the website. This is also in the “Document” section near the bottom, just above the Featured Image section.

Select “Volunteer Opportunities.”

8. Make sure the signup form is still part of the post. It’s included above already in a gray box labeled as a “shortcode” – leave it there and you don’t have to do anything. If you accidentally deleted it, re-add the block:

  • Click the “Details” block, and click the 3 Dots icon on it.
  • Click “Insert after.”
  • Click the Plus sign “+” in the space below the Details block.
  • In the popup that appears, type “shortcode” into the search.
  • Click the Shortcode icon.
  • In the “Write shortcode here” box, paste this code, including the brackets:

    This form is disabled.

  • That’s it!

9. Click Publish in the top right of the page. It may ask you to confirm your changes and click Publish a second time. Wait for the word “Published” to replace the “Publish” button, and for a black “Post published” notification at the bottom left of the screen. If you don’t see these, the post has not been published. This can also be identified by the word “Draft” by the title of the post in the Posts section of the Admin Dashboard.

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